The AI secretary that answers every call
A virtual phone secretary powered by artificial intelligence. It answers every call, takes messages and books appointments into your calendar, 24 hours a day, in natural Greek.
A virtual phone secretary powered by artificial intelligence. It answers every call, takes messages and books appointments into your calendar, 24 hours a day, in natural Greek.
24/7
Coverage across calls, web chat and WhatsApp
75€
Starting price per month + VAT
14 days
Free trial, no credit card
What SmartestVoice's AI secretary does
Answers every call
It picks up in under a second, day and night.
Books appointments
It books, moves and cancels appointments based on your real availability, with no double bookings.
Takes messages
It records why the customer called and their details, and sends you a clear summary rather than a recording to listen to.
Screens your calls
It separates urgent calls and forwards them to you, while the rest wait as organised messages.
Phone, chat and WhatsApp
The same AI secretary serves every channel, so you do not have to watch three different inboxes.
Hands over to a person
Anything that needs human judgement goes to you or your team, together with the context of the conversation.
What is an AI secretary?
An AI secretary is a virtual phone secretary powered by artificial intelligence. It answers your business calls the way an experienced secretary would: it greets the caller, asks why they are calling, gives information, takes a message or books an appointment.
Unlike a classic answering machine that simply records a message after the beep, SmartestVoice talks naturally, understands what the customer needs and acts on it: it checks your calendar, offers times and confirms the booking.
It works around the clock with no working hours, leave or cover needed. It suits clinics, law firms, salons, garages, restaurants and any business that loses customers because it cannot get to the phone in time.
The service is built for businesses and professionals. It has nothing to do with the secretariats of public bodies or educational institutions.
If you are looking for a virtual secretary service, meaning someone who answers your phones remotely, an AI secretary does the same job around the clock at a fraction of the cost of a human one.
Built for every industry
See how the AI secretary adapts to your sector.
AI secretary or human secretary?
The same result, a very different cost and coverage.
| Human secretary or virtual secretary service | SmartestVoice | |
|---|---|---|
| Monthly cost | 800€ to 1,200€+ gross, plus social security | From 75€ + VAT |
| Hours | 8 hours a day, Monday to Friday | 24/7, including holidays |
| Simultaneous calls | One at a time | Several at once, depending on your plan's lines |
| Leave and absences | Holidays, sickness, cover | Always available |
| Getting started | Weeks of hiring and training | Ready within a week |
How to get started
Tell us how you work
Together we set up your hours, services, prices and the questions you hear most.
We connect your calls
We help you set up how calls reach the AI secretary, usually with call forwarding.
Follow along in the dashboard
See every call, message and appointment in one place, and change instructions whenever you like.
What a call with the AI secretary sounds like
An example for a dental practice. Real conversations depend on the instructions you set.
Customer
Good morning, I'd like to book a cleaning appointment.
AI secretary
Good morning, you've reached the dental practice. I'm the digital assistant and the call is recorded. Which day would you like?
Customer
Thursday afternoon, if possible.
AI secretary
On Thursday we have 17:00 and 18:30 free. Which suits you?
Customer
17:00.
AI secretary
Thank you. Could I have your name and a contact number?
Customer
Maria Ioannou, and the number is the one I'm calling from.
AI secretary
Your appointment is booked for Thursday at 17:00. Can I help with anything else?
Illustrative example, not a real customer call.
Hear how the AI voice sounds
Every voice speaks both Greek and English. Play any sample below, your assistant can use any of them.
Simple pricing, no surprises.
14 day free trial on every plan. No credit card required.
Starter
For small teams getting started.
+ €100 one-time setup fee
Includes 100 minutes of calls a month
- 3 phone lines
- 24/7 AI phone assistant
- Appointment scheduling
- Email, Viber and WhatsApp notifications
- Email support
Pro
For growing teams with multiple lines.
+ €100 one-time setup fee
Includes 200 minutes of calls a month
- Everything in Starter
- 5 phone lines
- Personalised online booking page
- Integrations included
- Custom call flows
- Priority support
Scale
For busy businesses with a high call volume.
+ €100 one-time setup fee
Includes 400 minutes of calls a month
- Everything in Pro
- 10 phone lines
- Multi-location support
- Dedicated account manager
Enterprise
For multi-location teams with custom needs.
Unlimited minutes of calls
- Everything in Scale
- As many phone lines as you need
- Dedicated onboarding
- Custom integrations & SLA
Refer a business, get a month free
For every business you refer that becomes a customer, you get 1 month free on the plan they choose. If they take Pro, you get 1 month of Pro free, even on Starter.
Data and security
Customer data is encrypted in transit and at rest. At the start of every call the assistant says it is an AI and that the call is recorded. See the Data Processing Agreement, the AI policy and the privacy policy.
AI secretary by city
AI secretary FAQ
What is an AI secretary?
It is a virtual phone secretary that uses artificial intelligence to answer calls, take messages and book appointments on behalf of your business. It is built for businesses and professionals.
What is a virtual secretary service and how does it compare with an AI secretary?
A virtual secretary service is where a human secretary answers your calls remotely, usually in office hours and charged per minute or per package. SmartestVoice's AI secretary does the same job, answers 24/7 and starts from 75€ a month + VAT.
How is it different from an answering machine?
A classic answering machine records a message after the beep. An AI secretary talks to the customer, answers their questions and books the appointment during the call.
Does it speak natural Greek?
Yes. It speaks natural Greek, and also English and dozens more languages, with a voice that does not sound robotic.
How much does an AI secretary cost?
Starter is 75€ a month + VAT (100 call minutes, 3 phone lines), Pro is 129€ (200 minutes, 5 lines and a personalised online booking page) and Scale is 229€ (400 minutes, 10 lines). Starter, Pro and Scale have a one off 100€ setup fee. There is also an Enterprise plan on request. Every plan starts with a 14 day free trial, no credit card needed.
How do calls reach the AI secretary?
We help you set it up, usually through call forwarding to the AI assistant's number, and most businesses are ready within a week.
What if it does not know the answer?
It passes harder calls to your team with the full history of the conversation, or logs the request for you to handle.
How does it connect to my calendar?
It books appointments straight into your calendar against the availability you set, so double bookings are avoided.
What about personal data?
Customer data is encrypted in transit and at rest. You can read the Data Processing Agreement (DPA) and the AI policy on their pages.
Can I try it before I pay?
Yes. The free 14 day trial, with no credit card, lets you see how it handles your own customers before you decide.
Never miss another call
Try SmartestVoice's AI secretary free for 14 days.